GivEUvoice: European Youth Network

 

1. Terms of Service 

Terms of Service – GivEUvoice: European Youth Network

Last updated: October, 2025

Welcome to GivEUvoice!

These Terms of Service ("Terms") govern your access to and use of the GivEUvoice “European Youth Network” (EYN) and related services (collectively, the "Service") operated by the GivEUvoice team as part of a European Commission-funded youth engagement project.

By accessing or using our Service, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Service.

1. Acceptance of Terms

By creating an account, registering for events, or using any part of the European Youth Network, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy.

If you are under 18 years of age, you must have consent from a parent or legal guardian to use this Service.

2. Eligibility and Account Registration

Age Requirements:

• Users must be between 13-35 years of age to participate in European Youth Network activities
• Users under 18 require parental or guardian consent

Account Creation:

• You must provide accurate, current, and complete information during registration
• You are responsible for maintaining the confidentiality of your account credentials
• You agree to notify us immediately of any unauthorized access to your account
• You may not create multiple accounts or impersonate others

3. User Conduct and Responsibilities

When using the Service, you agree to:

• Respect other users and maintain a positive, constructive environment
• Refrain from posting harmful, offensive, discriminatory, or illegal content
• Not engage in harassment, bullying, or threatening behavior
• Respect intellectual property rights and not share copyrighted material without permission
• Not attempt to gain unauthorized access to our systems or disrupt the Service
• Use the Service only for lawful purposes related to youth civic engagement

We reserve the right to suspend or terminate accounts that violate these conduct standards.

4. Privacy and Data Protection

Your use of the Service is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal data in compliance with GDPR.

By agreeing to these Terms, you acknowledge that you have read and understood our Privacy Policy. Please review it carefully at [Insert Link to Privacy Policy - here: below].

5. Intellectual Property Rights

Our Content: All content on the European Youth Network, including text, graphics, logos, images, videos, and software, is the property of the GivEuvoice Team, the European Commission, or our content partners and is protected by international copyright laws.

User-Generated Content: When you submit content (comments, photos, videos, posts) to our Service, you grant us a non-exclusive, worldwide, royalty-free license to use, reproduce, modify, and display that content for project purposes, including promotional materials and reporting to the European Commission.

You retain ownership of your content but warrant that you have the right to share it and that it does not violate any third-party rights.

6. Events and Activities

Registration: Registration for GivEUvoice/European Youth Network (which one is better? Do people understand the connection?) events and activities is subject to availability. We reserve the right to cancel or reschedule events with reasonable notice.

Participation Requirements: Participants must adhere to event-specific rules and guidelines provided during registration or at the event.

Photography and Media: By participating in EYN events, you consent to being photographed or recorded for project documentation and promotional purposes, unless you explicitly opt out.

7. Third-Party Links and Services

Our Service may contain links to third-party websites, social media platforms, or services. We are not responsible for the content, privacy practices, or terms of service of these external sites.

Your interaction with third-party services is governed by their respective terms and privacy policies.

8. Disclaimer of Warranties

The Service is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to:

• Warranties of merchantability or fitness for a particular purpose
• Guarantees of uninterrupted or error-free service
• Accuracy or reliability of content or materials

We do not guarantee that the Service will meet your specific requirements or expectations.

9. Limitation of Liability

To the fullest extent permitted by law, the GivEUvoice Team, the European Commission, and GivEUvoice project partners shall not be liable for:

• Indirect, incidental, special, consequential, or punitive damages
• Loss of data, profits, or opportunities arising from your use of the Service
• Damages resulting from unauthorized access to your account
• Technical failures, interruptions, or security breaches

10. Indemnification

You agree to indemnify and hold harmless the GivEuvoice Team, the European Commission, and all project partners from any claims, damages, losses, or expenses (including legal fees) arising from:

• Your violation of these Terms
• Your misuse of the Service
• Your violation of any third-party rights
• Content you submit or share through the Service

11. Termination

We reserve the right to suspend or terminate your access to the Service at any time, with or without notice, for:

• Violation of these Terms
• Fraudulent, abusive, or illegal activity
• Project completion or discontinuation

Upon termination, your right to use the Service ceases immediately. Sections of these Terms that by their nature should survive termination will remain in effect.

12. Modifications to Terms

We may update these Terms from time to time to reflect changes in our practices, legal requirements, or Service features. When we make significant changes, we will:

• Update the "Last updated" date at the top of this document
• Notify users via email or prominent notice on the website
• Request renewed acceptance for material changes

Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

13. Governing Law and Dispute Resolution

These Terms are governed by the laws of Germany, specifically the laws applicable in North Rhine-Westphalia, without regard to conflict of law provisions.

Any disputes arising from these Terms or your use of the Service shall be resolved through:

1. Informal Resolution: We encourage you to contact us first to resolve disputes amicably
2. Mediation: If informal resolution fails, disputes may be referred to mediation
3. Legal Action: As a last resort, disputes shall be subject to the exclusive jurisdiction of the courts in Detmold, Germany

14. Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and the GivEuvoice Team regarding your use of the Service and supersede all prior agreements or understandings.

16. Contact Us

If you have questions about these Terms of Service, please contact:

GivEUvoice Project Team

Email:

Registration Form mit Consent-Checkboxen

Account Registration

Personal Information:

• First Name: [_________]
• Last Name: [_________]
• Email Address: [_________]
• Date of Birth: [_________]
• Country: [_________]
• Password: [_________]
• Confirm Password: [_________]

Consent and Agreements:

☐ I agree to the Terms of Service and Privacy Policy (Required)

☐ I confirm that I am at least 13 and not over 35 years old (Required)

☐ If under 18: I have obtained consent from my parent/legal guardian (Required for minors?)

☐ I consent to being photographed/recorded during European Youth Network events for project documentation and promotional purposes

[Create Account]

By clicking "Create Account," you confirm that you have read and agree to our Terms of Service and Privacy Policy.

Subject: Verify Your GivEUvoice / European Youth Network Account

Hi [Name],

Welcome to the European Youth Network!

To complete your registration and activate your account, please verify your email address by entering the security code below on our website:

• *Verification Code: **

Or click this link: [Verification Link]

This code will expire in 24 hours.

If you didn't create this account, please ignore this email.

Best regards,

The GivEUvoice Team

 

Privacy Policy – GivEUvoice: European Youth Network

Last updated: October, 2025

The GivEUvoice: European Youth Network (“EYN”, "we", "us", "our") is committed to protecting your personal data and privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and all applicable laws.

1. Controller and Contact Information

The data controller for the purposes of GDPR is:

GivEUvoice Team

Email:

Optional: Data Protection Officer (DPO)??

2. What Personal Data Do We Collect?

We may collect and process the following categories of personal data:

• Identification & Contact Data: First name, last name, email address, country of residence, age, date of birth
• Registration Data: Username, password
• Usage Data: Login/logout times, IP address, browser type and version, device information, pages visited, click behaviour
• Content Data: ??
• Communication Data: Your questions, feedback, and communications with us (including emails, forms)
• Event Participation: Registration details, attendance

Some data is collected automatically (usage data, technical data via cookies); other data is provided directly by you.

3. How Do We Collect Your Data?

We collect your data when you:

• Register or create an EYN account
• Fill out contact or registration forms
• Interact with our platform (e.g., post content, participate in discussions) (can people comment under news or events?)
• Communicate with us via emails or our website
• Participate in events, activities, projects, or surveys
• Visit and use our website (via cookies/analytics)

We may also receive information from third parties (e.g., partner organizations or event co-hosts) where legally permitted.

4. Legal Basis and Purposes for Data Processing

We process your personal data under the following legal bases (in line with Article 6(1) GDPR):

Consent (Art. 6.1.a)

• Newsletter opt-in → i erased this option everywhere cause i dont think we´ll have a newsletter but never say never i guess?
• Photos/videos (for documentation, promotion)
• Parental/guardian consent for minors under 18
• Non-essential cookies and analytics

Contractual necessity (Art. 6.1.b)

• Your account registration and management
• Coordination of youth engagement activities/events
• Event participation and communication

Legal obligation (Art. 6.1.c)

• Compliance with EU, national, or funding body requirements
• Record-keeping and reporting obligations

Legitimate interests (Art. 6.1.f)

• Improving our website and services
• Ensuring platform safety, integrity and security
• Project reporting and documentation (pseudonymized/anonymized where possible)

You may withdraw your consent at any time. This does not affect the lawfulness of processing before withdrawal.

5. How We Use Your Personal Data

We use your personal data for the following:

• Creating and managing your EYN account
• Processing registration and participation in project events
• Communicating with users (confirmation emails, support, event info)
• Community engagement (forums, networking, posts, discussions)
• Sending event/programme updates
• Collecting content and feedback for project improvement
• Promoting youth engagement (e.g., using photos/videos with consent)
• Fulfilling legal reporting/audit requirements to the European Commission
• Maintaining website security (preventing abuse, fraud, unauthorized access)

We do not use your data for automated decision-making or profiling.

6. Data Sharing and Third-Party Disclosure

We may share your data only on a strictly necessary basis with:

• Project partners (e.g., event hosts, collaborating organizations within EU/EAA)
• European Commission (for grant audit/reporting as per EU funding requirements)
• Trusted service providers: IT hosting, software providers, analytics (all GDPR-compliant with signed data processing agreements)
• Legal authorities: Only where required by law

We do not sell, rent, or share your data with third-party marketers.

Some technical service providers may process data outside the EEA. In such cases, we ensure appropriate safeguards (EU Standard Contractual Clauses, adequacy decisions).

7. Retention Periods

• Account data: As long as your account is active and for up to 3 years after last use or project closure, unless required longer by EU audit/funding rules.
• Event registration, consent forms: 5 years after participation or project end (audit/compliance)
• Photos, videos: Until consent is withdrawn, or up to 5 years after the event/project
• Contact/communication data: 2 years after last correspondence
• Cookies/analytics data: Depending on type, 1–14 months; see Cookies and Analytics (or do we need a Cookie Policy?)

Upon expiry, data will be deleted or anonymized unless longer retention is required by law.

8. Your Rights (GDPR, Chapter 3)

You have the right to:

• Access your personal data (Art. 15)
• Rectify inaccurate or incomplete data (Art. 16)
• Erase your data (“right to be forgotten”) (Art. 17, with exceptions)
• Restrict processing (Art. 18)
• Object to processing (Art. 21)
• Portability: receive your personal data in a machine-readable format (Art. 20)
• Withdraw consent at any time (Art. 7.3)
• Lodge a complaint with a data protection authority (Art. 77)

To exercise your rights, contact: E-mail!!. We may need to confirm your identity before processing certain requests.

9. Cookies and Analytics

We use cookies for website security, navigation, and analytics.

• Necessary cookies: enable core features and security (cannot be disabled)
• Analytics cookies: help us understand site use; set only with your consent

You can manage your preferences via our cookie banner or your browser.

10. Social Media, Embedded Content, and Links

Our website may embed third-party content (YouTube, Instagram, Facebook, Twitter).

• Data may be transmitted to those services only if you interact with such embedded content.
• Each provider’s privacy policy applies.
• Our website contains links to external sites. We are not responsible for their privacy practices.

11. Data Security

We implement state-of-the-art security measures (SSL encryption, access controls, secure servers in the EU, regular security audits) to protect your personal data against loss, theft, misuse, or unauthorized access.

12. Changes to This Privacy Policy

We may revise this policy to reflect legal or organizational changes. Users will be notified of significant amendments (via email or website notice). The latest version is always available on our site.

Continued use of our service after minor updates constitutes acceptance.

13. Contact

For privacy-related inquiries or requests, please contact:

GivEUvoice Project Team – Data Privacy

Email:

14. Supervisory Authority - this is a german person, so not for everybody, should we just put the european one or nothing?

If you believe your data protection rights have been violated, you have the right to contact:

Die Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (LDI NRW)

Kavalleriestraße 2-4, 40213 Düsseldorf

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Or, find your local EU supervisory authority here:

*https://edpb.europa.eu/about-edpb/about-edpb/members_en*

This Privacy Policy was last updated in October 2025 and fully complies with the GDPR and all relevant EU youth project requirements.

When and where: Links to Privacy Policy and Terms of Service

• Footer of each side
• During registration process and under every form that asks for personal data („I agree to the Terms of Service and Privacy Policy“)
• In the Header
• perhaps when people sign up for the events?

Also: 

• Feedback Loops
  • Contact Formular with Notes option so people can write us suggestions for improvement
• Monthly updates (first lets see how the website develops)
• Themes? Is it possible to have automated themes on the website? For each season for example?
• Automatic birthday message?
• Is it possible to have the sign-up for events also behind the account-wall? That people need an account to sign up to join the events but people who do not have an account can still see them? Just the place is hidden and the sign up?

About the Questions we had:

• Topic-based Community Chats (e.g.. Environment, Mental Health, European Citizenship, Jobs, Social Life, Volunteering)
  • If we have an online chat like sam-webradio.com just for the website as in only people with accounts can access this chat then yes, if it is like sam-webradio that everybody who has an account there can access it then No
• Under about us: An article “Our Journey” -> how the website was created, the project came into being, etc.